| Department | Infrastructure |
| Job Title | Receptionist ( Mthatha) |
| Reports to | Project Manager |
| CLOSING DATE | 19 December 2025 |
| Purpose of the role: Reporting to the Project Manager, the Receptionist is responsible for undertaking front-of-office duties and providing comprehensive tender administrative support to ensure efficient office operations and effective management of tender processes and general office administration. |
Key Responsibilities
Front Desk and Office Support
• Receiving visitors at the front desk by greeting, welcoming, serving refreshments, directing, and announcing them appropriately.
• Answer, screen, and forward incoming phone calls.
• Maintain good communication with visitors and clients through knowledge and understanding of the company’s value proposition or products and services.
• Manage and update the boardroom calendar and meeting bookings.
• Responsible for managing all outgoing and incoming couriers, receiving and cross-checking goods upon delivery.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Ensures the building is always in a presentable and good condition daily and reports any maintenance-related issues.
• General office management such as ordering stationery and buying assets and office consumables.
• Direct all customer queries to the relevant personnel.
Administrative Duties:
• Maintain an accurate and systematic filing system for all Front Desk related files.
• Schedule and attend meetings inclusive of minute taking and records (where required).
• Track and trace office supplies as required by each department.
• Track timesheets and compilation of related works.
Tender Administration:
• In liaison with the Tender Coordinator, Source relevant tenders via digital sites.
• Complete the tender/bid administration as per the SBD compliance inclusive of mandatory and supporting documents.
• Ensure delivery of the tender/bid.
• Submit a weekly tender tracker indicating relevant information such as briefing information, closing dates, delivery address, etc.
Essential Requirements
Educational, Knowledge and Experience
• Post-Matric Certification in Office Administration
• High/advanced proficiency in MS Office
• A minimum of 3 years relevant work experience
• Experience in construction industry is an added advantage.
Skills and Competencies
• Administrative skills
• Communication skills (verbal and written)
• Telephone and Email Etiquette
• Planning and organising skills
• Time Management
• Attention to detail
• Interpersonal relationships, discretion and confidentiality